What is RatesCalc?

RatesCalc is a powerful rate calculation and compliance tool designed for recruitment and labour hire businesses. It enables you to quickly generate accurate, compliant, and profitable job rates, while streamlining quoting, contracts, and payroll integration.

With access to all Modern Awards and the ability to add in Enterprise Agreements, RatesCalc ensures your pricing reflects true costs, legislative requirements, and margin targets, all in just a few clicks.

Why it Matters for Recruiters

• Ensure compliant and profitable rates: Automatically calculate pay and charge rates using up-to-date Fair Work Awards, enterprise agreements, and all statutory costs including payroll tax, superannuation, and workers compensation.
• Eliminate manual calculations: Remove the need for spreadsheets by auto-calculating true margins and incorporating all cost variables, reducing risk and saving time.
• Adapt instantly to legislative changes: Quickly update rates when Fair Work, state, or national legislation changes, ensuring ongoing compliance without rework.
• Streamline client and candidate agreements: Generate quotes, contracts, and agreements in a few clicks, with digital signing via Secured Signing integration.
• Strengthen compliance and governance: Maintain accurate, auditable records across payroll and back-office operations to support compliance requirements.

How it Works

• Simple setup: Configure your customer details through Recruit Wizard, select your award & pay conditions and then add customised oncosts to reflect your operating model.
• Automated calculations: RatesCalc applies all relevant cost components and compliance rules to generate accurate pay and charge rates instantly.
• Seamless workflow integration: Push rates into payroll and recruitment systems, while managing contracts, credit checks (via CreditorWatch), and client agreements in one place.

Example in Action

A recruiter can quickly generate a compliant pay and charge rate for a new placement using RatesCalc, factoring in awards, on-costs, and margin requirements. The system produces a client-ready quote and candidate agreement, which can be digitally signed and synced with payroll.

If legislation or award rates change, the recruiter can update rates in just a few clicks -ensuring ongoing compliance and profitability without manual recalculation.